Students & Alumni

We, at National University (NU), are committed to protecting your personal information as our students pursuant to the provisions of the Data Privacy Act (DPA) of 2012 (R.A. No. 10173). We assure you that NU holds all your personal information in the strictest confidentiality while allowing us to provide the academic and other related services you need. This document informs/explains the personal data that NU processes, how NU processes your data and for what purpose it is processed. This document shall inform you of our data protection in general and may serve as your guide in exercising your rights under the DPA.

All throughout this policy, we will be using the following terms:

  • Data Subject – refers to an individual whose personal, sensitive personal or privileged information is processed by NU. As for this policy they are our students and applicants for admissions;
  • Personal Information – refers to any information whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by NU as the entity holding the information, or when put together with other information would directly and certainly identify the student(s) or applicant(s) for admissions; this may be used interchangeably with the term personal data;
  • Processing – refers to any operation or any set of operations performed upon personal information including, but not limited to, the collection, recording, organization, storage, updating or modification, retrieval, consultation, use, consolidation, blocking, erasure or destruction of data.

Information Collection

Our primary purpose of collecting information is to provide you with efficient academic and support services. Your personal information will be used only for the fulfillment of the services that National University provides, promotional purposes, internal processes and for legal compliance necessary on your behalf for as long as it serves a legitimate purpose.

We collect your data identified below through the documents you submitted to us during the admission process

  1. Your personal and sensitive information such as:
    • complete name
    • data and place of birth
    • civil status
    • gender
    • religion
    • citizenship
    • name of your parents or legal guardians
    • photos
  2. Your contact information such as:
    • physical address
    • mobile and phone number
    • email address
  3. Your other personal identifiable information such as:
    • family background
    • educational background
    • medical/health records and other related medical histories
    • copies of passport for international students
    • copies of student visa and alien certificate of registration (ACR) for international students
  4. Any privilege information obtained during your interview and other necessary documents collected upon admissions such as:
    • school achievements from previous schools
    • scholarship grants
    • good moral and honorable dismissal certifications
    • birth certificate
    • scholastic records

Once admitted, we also generate and collect additional information such as

  • Your academic, extra-curricular engagement and, disciplinary records:
    • student number
    • classes
    • enrolled subjects
    • academic performance
    • student organization
    • competition and seminars joined or attended
  • other personal information in the form of multimedia:
    • photos and videos taken during any school activities
    • videos taken from security camera footages within the vicinity of National University

Use of Your Personal Information

            National University will only use your data to the extent that it is permitted by law relevant to our legitimate purpose of being an academic institution. We may use your data for the purpose:

  1. evaluating your eligibility for admissions to NU;
  2. sending communication about your eligibility or application to NU;
  3. processing or confirming any processes or request on your behalf for all kinds of school documents;
  4. generating your scholastic records required for your degree including generation of directories of alumni;
  5. maintaining your school records of academic, co-curricular, extra-curricular, and sports affiliations as a member of the University Athletics Association of the Philippines (UAAP) and other sports league;
  6. processing in all kinds of forms whether manually or electronically your academic records such as grades, class schedule, and other scholastic activities that may result in generating additional information that may identify you as a student of NU;
  7. maintaining the National University Information System (NUIS);
  8. processing your university issued communication tools such as Office 365 services;
  9. processing of any scholarship grants whether internal or external of NU;
  10. posting school achievements or official announcements to any forms such as school banners, bulletin boards, websites and social media platforms;
  11. providing counseling services, health services and other student benefits for NU including safety and security;
  12. sharing marketing and other promotional materials for the benefits of both the students and NU;
  13. adhering to any legal obligations that is required by the existing bylaws and policies of NU;

Sharing your Personal Information

National University does not and will not sell or rent your personal information. We will not intentionally share or release your personal information other than to you, NU, your authorized representatives (including parents/guardians), and our employees or partners, unless required by law or a valid legal process. Our partners may not use your personal information for any purpose other than in performing their functions in relation with or in behalf of National University. We take steps to ensure that they are bound by confidentiality obligations in the protection of your personal information.

We may share, disclose or transfer your personal data other organizations permitted by law or upon your requests and with adherence to our legitimate purpose of providing you with efficient academic and support services. We may share your personal data by means of:

  1. Sharing your information to your authorized representatives, parents/guardians with your consent, and if is required by law or determined by NU on your behalf as necessary for your best interest, protect your interest or security and health;
  2. Publishing your achievements, awards and success related to your academic residency at NU both within the campus or online through different social media platforms including official school publication;
  3. Disclosing your information to government agencies such as the Commission on Higher Education (CHED), TESDA, Bureau of Immigration, Professional Regulation Commission (PRC) when required by law;
  4. Posting of NU Admission Test passers and other related services to the Admissions Office;
  5. Participating in any UAAP affiliations and activities;
  6. Process involved in accreditation done by the Philippine Association of Colleges and Universities Commission of Accreditation (PACUCOA) and International Organization for Standardization (ISO);
  7. Sharing your information to sports organization such as the University Athletics Association of the Philippines (UAAP) and other sports league for eligibility to whatever sports or competition and other academic related events between the members of the organizations that NU is a part of;
  8. Research or surveys done internally for academic purposes and advancement of NU;
  9. Sharing your academic accomplishments or honors and co-curricular or extra-curricular achievements with schools you graduated from or were previously enrolled in, upon their request;
  10. Promoting the school, events and activities, marketing and advertising materials such as newspapers ads, brochures, website articles, bulletin boards, social media platforms;
  11. Providing the official class list to our partners and external linkages such as SM Group of Companies, hospitals and other similar organizations where our students are spending their internship programs, immersion and other related academic services;

Storing your Personal Information

            National University treats your personal information with the utmost security and is handled with the strictest confidentiality. They are transmitted securely in different formats such as paper and electronic through NUIS and Office 365 services. Access to your personal data is limited to the authorized personnel of National University including but not limited to teachers, staff, unit heads, and officers. Modification of your personal information is done through your legal requests.

            Your personal data are retained securely by NU for as long as they serve the legal purpose to the function of NU as an educational institution such as historical and statistical purposes. When your personal information is no longer required, official institutional procedure will be followed for its disposal.

Your Rights as Data Subject

            In compliance with the DPA, we recognize your rights with respect to your personal information as the data subject. If you want to add, update, delete or any concern related to your personal data or matters concerning data privacy, please contact:

NU Data Protection Office
Email: dpo@nu.edu.ph or privacy@nu.edu.ph
Phone: (02) 8712-1900 local 1431
Website: privacy.national-u.edu.ph
Address: 551 MF Jhocson Street, Sampaloc, Manila 1008